Privacy Policy

What Information We Collect

When you visit poncacityscouts.org, we may collect the following information:

• Name, email address, and phone number (if you submit a contact form or signup form)
• IP address, browser type, and device information (collected automatically by our hosting provider)
• Pages visited and time spent on the site (if analytics are enabled)

How We Use Your Information

• To respond to your inquiries and provide information about scouting programs
• To process scout enrollment and payment information
• To improve our website and provide a better user experience
• To communicate about events, meetings, and scouting activities

Third-Party Services

We use the following third-party services that may receive your data:

• Cloudflare — hosting, CDN, and security (processes IP addresses and request data)
• Google Analytics — website usage analytics (if enabled)
• MoonClerk — payment processing for Troop 524 monthly payments
• JotForm — BSA enrollment form processing
• Dropbox — photo submission file requests

Each of these services has its own privacy policy governing how they handle your data.

Cookies

This website may use cookies for analytics purposes and to remember your preferences. You can disable cookies in your browser settings at any time. Essential cookies required for the website to function are used regardless of your preferences.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, typically no longer than 2 years after your last interaction with us. Payment records may be retained longer as required for accounting purposes.

Your Rights

You have the right to:

• Request a copy of the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your personal data
• Opt out of analytics tracking

To exercise any of these rights, contact us at poncacityscouts@gmail.com.

Children's Privacy

While Ponca City Scouts serves youth ages 5–20, this website is intended for use by parents and guardians. We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected information from a child under 13, please contact us immediately.

Contact Us

If you have questions about this privacy policy, contact us at: poncacityscouts@gmail.com